---
title: State Electronic/Magnetic Media W-2 Reporting Deadlines Quickly Approaching
description: Most states require Forms W-2 to be filed electronically or on magnetic media by January 31.
---

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# [State Electronic/Magnetic Media W-2 Reporting Deadlines Quickly Approaching](https://blogs.payroll.org/pay-news-now/state-electronic/magnetic-media-w-2-reporting-deadlines-quickly-approaching)

 Written by [PayrollOrg Staff](https://blogs.payroll.org/pay-news-now/author/apa-staff) | Jan 25, 2019 3:00:00 PM

Under federal law, employers that file 250 or more Forms W-2, *Wage and Tax Statement* (Copy A), must file them electronically by January 31 after the year to which the form applies. The Social Security Administration no longer accepts Form W-2 data reported on magnetic media.

Most states require Forms W-2 to be filed with their tax departments electronically or on magnetic media by January 31 (36 states, District of Columbia, and Puerto Rico). The due date is February 28/last day of February for three states (Hawaii, New Jersey, and New Mexico). The remaining 11 states do not require Forms W-2 to be sent to them (California and New York), or do not have a state income tax (Alaska, Florida, Nevada, New Hampshire, South Dakota, Tennessee, Texas, Washington, and Wyoming).

Employers should check their state tax department’s website for Form W-2 reporting guides, specifications, and instructions. Use the APA’s [**Resource Library**](https://www.americanpayroll.org/news-resources/resource-library?) (Web Links – State) to easily find state tax links.

 Interested in more state and local payroll coverage? APA’s ***[PayState Update](https://ebiz.americanpayroll.org/ebusiness/ProductCatalog/Product.aspx?ID=19) ***eNewsletter is perfect for you.

[View full post](https://blogs.payroll.org/pay-news-now/state-electronic/magnetic-media-w-2-reporting-deadlines-quickly-approaching)

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