Beginning in 2023, the IRS will consolidate the Form W-2, Wage and Tax Statement, onto fewer pages. The draft form, posted on September 29, reduces the pages from 11 to five by placing Copies B, C, and 2 on the same page. To fit these copies on one page, some of the boxes have been moved. In addition, all the instructions will be combined on one separate page and will align as the reverse sides of Copies B, C, and 2.
Copy A, which remains included for informational purposes only by the IRS in red ink, and Copy 1, which is for state, city, or local tax departments, both remain on separate pages. The draft does not have any box changes on these copies.
The IRS also eliminated Copy D, the employer’s copy, and the employer instructions that appeared on the reverse side of the copy.
The IRS will release a final form with any changes soon.
To learn more about federal and state laws, regulations, and information to keep your company’s payroll operations in compliance, check out Payroll Source Plus!
Jyme Mariani, Esq., is Managing Editor of Payroll Currently and Senior Manager of Payroll Information Resources for the APA.