--- title: Streamlining National Speaker Request and Expense Processes description: APA is introducing new policies and resources for chapters who request a National Speakers Bureau member for their meeting or event. All expenses for speakers, excluding hotel, will be managed by the APA. Chapters will also be able to submit Speaker Requests using a new online form. image: https://blogs.payroll.org/hubfs/PLC%20and%20CLS%20736.jpg --- [![soc-fb](https://blogs.payroll.org/hubfs/ct-23-assets/footer-icon_fb.svg "soc-fb")](https://www.facebook.com/American-Payroll-Associations-Chapter-Relations-877434285724525/) [![soc-in](https://blogs.payroll.org/hubfs/ct-23-assets/footer-icon_li.svg "soc-in")](http://www.linkedin.com/groups?about=&gid=1051077&trk=anet_ug_grppro) [![Twitter-X-White-Logo-PNG](https://blogs.payroll.org/hs-fs/hubfs/Twitter-X-White-Logo-PNG.png?width=20&height=19&name=Twitter-X-White-Logo-PNG.png)](https://twitter.com/APAChapters?lang=en)   - [Home](https://blogs.payroll.org/chapter-leaders) - [About](https://blogs.payroll.org/about) - [Connect](https://blogs.payroll.org/connect) - [Resources](https://blogs.payroll.org/resources) ![23 PAYO Chapter Blog](https://blogs.payroll.org/hubfs/CL-2023-images/23%20PAYO%20Chapter%20Blog.jpg "23 PAYO Chapter Blog") ![](https://app.hubspot.com/settings/avatar/60668d0caf1a25209693951c0ef1b2bf) by [Julianna Hunt](https://blogs.payroll.org/chapter-leaders/author/julianna-hunt) on Feb 21, 2019 8:51:00 AM # Streamlining National Speaker Request and Expense Processes APA is introducing new policies and resources for chapters who request a National Speakers Bureau member or APA staff member to speak at their meeting or event. Take a look at the new processes below and [register for the Speaker Updates webinar](https://ebiz.americanpayroll.org/ebusiness/Education/ViewClass.aspx?ClassID=5799).  ![PLC and CLS 736](https://blogs.payroll.org/hs-fs/hubfs/PLC%20and%20CLS%20736.jpg?width=600&name=PLC%20and%20CLS%20736.jpg)   **Request a Speaker Online** Quickly submit your request for a National Speaker with the **new online form**. Remember, all speaker requests must be submitted at least 45 days in advance.  [Submit the form on the APA website.](https://www.americanpayroll.org/chapters/chapter-events/request-a-speaker)   **Updated Expense Procedure** Going forward, all expenses for APA staff and approved National Speakers Bureau member speakers, excluding hotel, will be managed by the APA.  Here is an outline of the new procedure: 1. First, the chapter must [register its event](https://www.americanpayroll.org/chapters/chapter-events/register-a-chapter-event) with Chapter Relations at least 90 days before the event. All events (excluding regular chapter meetings) must be registered with Chapter Relations **before** Speaker Administration or Certification can review their submissions. 2. After the event is registered, the chapter must [submit a speaker request](https://ebiz.americanpayroll.org/ebusiness/chapters/speaker-request) at least 45 days before the event. All requests **must** come through the Speaker Administration department for approval. Note: National Speakers Bureau members and APA staff speakers cannot individually approve a request. 3. APA’s Speaker Administration staff works with the chapter to select a speaker. The Speaker Administration staff will then share a contract with all anticipated speaker and travel costs. The chapter must sign the contract and submit a deposit (if necessary). 4. Once the APA receives a final contract and deposit, the chapter will work directly with the speaker to book a hotel (if necessary). 5. After the event, the chapter will receive an invoice from the APA for any outstanding expenses.   **Speaker Updates Webinar** On Thursday, February 28, at 3:00 pm ET, Regional Advisors, Michelle Clawson, CPP and Dave Wakeling, CPP, will be hosting a webinar to explain the new speaker policies and answer any questions chapters may have. [Register to attend the **live webinar** on the APA website.](https://ebiz.americanpayroll.org/ebusiness/Education/ViewClass.aspx?ClassID=5799) [Watch the **on-demand webinar** (available after Feb 28).](https://ebiz.americanpayroll.org/ebusiness/Education/ViewClass.aspx?ClassID=5800)   ### Search ### Categories - [Chapter Guidance & Resources (103)](https://blogs.payroll.org/chapter-leaders/topic/chapter-guidance-resources) - [Chapter Contests (62)](https://blogs.payroll.org/chapter-leaders/topic/chapter-contests) - [Board of Advisors (46)](https://blogs.payroll.org/chapter-leaders/topic/board-of-advisors) - [Payroll Congress (36)](https://blogs.payroll.org/chapter-leaders/topic/payroll-congress) - [Chapter Events (31)](https://blogs.payroll.org/chapter-leaders/topic/chapter-events) ![](https://blogs.payroll.org/hs-fs/hubfs/chapter-blog-images/clsad.jpg?width=160&name=clsad.jpg) ![](https://blogs.payroll.org/hs-fs/hubfs/chapter-blog-images/gccad.jpg?width=150&name=gccad.jpg) ### Recent Posts ![payroll-logo-white](https://blogs.payroll.org/hs-fs/hubfs/payroll-logo-white.png?width=200&name=payroll-logo-white.png "payroll-logo-white") [Privacy Policy](http://www.americanpayroll.org/privacy/)     |     Acceptable Use ©[PayrollOrg](http://payroll.org) [![soc-fb](https://blogs.payroll.org/hubfs/ct-23-assets/footer-icon_fb.svg "soc-fb")](https://www.facebook.com/PayrollOrg) [![soc-in](https://blogs.payroll.org/hubfs/ct-23-assets/footer-icon_li.svg "soc-in")](https://www.linkedin.com/company/payroll-org/mycompany/) [![Twitter-X-White-Logo-PNG](https://blogs.payroll.org/hs-fs/hubfs/Twitter-X-White-Logo-PNG.png?width=20&height=19&name=Twitter-X-White-Logo-PNG.png)](https://twitter.com/PayNews)