National Payroll Week – Getting Started for Proclamations

National Payroll Week (NPW) is a time to celebrate payroll professionals and their impact on America’s workforce. One way to amplify NPW’s message is by securing a proclamation from your local government. A proclamation is an official statement that recognizes NPW, helping to raise awareness about the critical role payroll plays in supporting employees and businesses. 

Securing a proclamation can strengthen community ties and highlight the importance of payroll professionals in ensuring employees are paid accurately and on time. It’s also an excellent way to educate local government officials and the public about the contributions payroll professionals make to financial literacy and economic stability. 

If your PayrollOrg Chapter is looking to request a proclamation, follow these steps to get started: 

Step 1: Identify the Right Office

Proclamations are typically issued by mayors, governors, or county officials. Research your local government’s website to find contact details for the office responsible for issuing proclamations. Many government offices have a dedicated page explaining their proclamation request process, including deadlines and required documentation. 

Step 2: Submit a Formal Request 

Visit the National Payroll Week website to access a proclamation request template. Many government offices require requests to be submitted well in advance—some as early as 30 to 60 days before the event—so plan accordingly. Make sure to follow the submission guidelines provided by your local government to avoid delays. 

Step 3: Personalize Your Request

While the template is a great starting point, consider tailoring it to highlight your chapter’s local contributions. Mention any payroll education efforts, employee financial literacy initiatives, or NPW activities happening in your area. Providing specific examples of how payroll professionals positively impact businesses and workers in your community can strengthen your request. 

Step 4: Follow Up 

After submitting your request, check in with the appropriate office to confirm receipt and inquire about the approval timeline. Some offices may require additional information, so be prepared to provide further details about NPW and its significance. Persistence and professionalism in follow-ups can help ensure your request is processed on time. 

Step 5: Promote Your Proclamation

Once your proclamation is approved, celebrate it! Share the news on social media, in company newsletters, and with local media outlets. Hosting a presentation with the mayor, governor, or other officials can generate excitement and recognition for payroll professionals. Consider inviting local business leaders, payroll practitioners, and community members to a proclamation signing event to enhance visibility and engagement. 

Step 6: Integrate Proclamations into Your NPW Events 

A proclamation can serve as a focal point for your NPW celebrations. Incorporate it into educational events, payroll appreciation activities, or employee financial wellness workshops. Acknowledgment from local officials can help draw attention to your chapter’s efforts and create lasting awareness about payroll’s role in economic well-being. 

By securing a proclamation, your chapter can enhance awareness of the vital work payroll professionals do every day. Start early, stay persistent, and make this National Payroll Week one to remember! 

Carlanna Livingstone, CPP is the former Region 3 Board of Advisor. She serves on several PAYO committees including the Social Networking Committee, Strategic Payroll Leadership Task Force (SPLTF) Best Practices Subcommittee, Government Relations Task Force (GRTF) State and Local Topics, GRTF Federal Issues Subcommittee, and Ask an Expert Committee.