On Friday, October 9 at 1:00pm EST, Regional Advisors Jon Schausten, CPP and Jim Bolek, CPP will host a complimentary live webinar to review APA’s new guidelines for virtual components of chapter meetings and events and answer any questions.
Part of the new guidelines state that virtual meetings and study groups must be offered through a Chapter Zoom License offered by the APA. Chapters may be allowed leeway on this guideline until July 2021, so they may finish any paid contracts with a different virtual platform and/or prepare for these changes.
Chapter Zoom Licenses are now available for purchase on the APA website. To help you get started, here are some FAQs about the license:
What benefits come with the license?
All the same benefits as a Zoom Business plan at a discounted cost, including:
- Unlimited meetings of up to 300 participants and 24 hours in length
- Local recording
- Screen sharing
- Breakout rooms
- Polling
- Whiteboarding
- Reporting
- Admin portal
- And more
What can we use the license for?
Chapters can use the Zoom license for regular chapter meetings, certification study groups, chapter events (when unable to meet in person), chapter social gatherings, networking sessions, and chapter board meetings.
How much does the license cost?
The APA has secured a discounted rate of $170 for a year-long subscription. An option to pay monthly is currently not available.
How do I sign up for a license?
Visit the Chapter Zoom License page (you must use our link as the product is unlisted in APA’s store) and purchase the license. You will be contacted by Chapter Relations within 1-3 business days to set up your account. This will include providing an email address to log-in. We highly recommend using a chapter-specific email address so both current and future officers can access the account.
Does the license automatically renew?
Chapters will receive renewal reminders when their license is about to expire. If they fail to renew by the deadline, they will temporarily lose access to their license until payment is made.
How will RCHs be attributed to attendees of virtual chapter meetings?
Currently, the process will remain the same. Chapters should submit an RCH Program Application 45 days prior to their educational meetings and attendees should manually add their credits to their Recertification Log. The APA is working to streamline this process so attendee credits from virtual chapter events held in a Zoom portal licensed through APA can be logged automatically in the future.
If you have any questions, please present them during the webinar on October 9 or email ChapterRelations@americanpayroll.org. If you are unable to attend the live webinar, it will also be available on-demand through December 2021.
